Leadership model update and Leadership survey

Dear Springwater families,

We are so pleased to see our new and returning students settling into routines, connecting with new and old friends, and launching a wonderful year of educational and personal growth. Our teachers are off to a terrific start this year and are doing an amazing job forming relationships with their students and families and working with our leadership team in a productive and solution-focused manner. We are thrilled to see this excellent start to the school year!

The Board and Leadership Team would like to update you on a few topics with a focus on our progress on the development of our long-term Leadership Model.

We want to update you on our next steps and timeline for developing our long-term leadership model and answer a few questions that we heard on the temporary leadership model in place for this school year. We will start with some hearty “thank yous” to our community.

THANK YOUS!

We are proud of the impressive volunteerism we have already experienced from our community this year. We are grateful for all you give. Thank you for your support of our school!

We are encouraged by new lines of communication that we have seen begin to form in the past few weeks between staff, community, and the Board. We will continue to work hard on deepening those relationships. Thank you for your trust in building them.

We are excited about the input we received in our suggestion box. Parents and students alike gave us feedback and we appreciate hearing all perspective. Thank you and please continue the great input!

NEXT STEPS & TIMELINE FOR NEW LEADERSHIP MODEL

The Board and Leadership Team want to update our Springwater families on our work towards creating our new leadership model, including immediate next steps and long-term goals.

On August 30, 2018, the Board and Leadership Team met with a charter school expert from the Oregon School Board Association (OSBA) who we hired to help advise us on building a new leadership model for Springwater. Since that meeting, we created a community survey and a staff survey both distributed to respective community and staff to solicit input for our new leadership model.

In partnership with our OSBA consultant, we will analyze the input received from the community and staff surveys, extract themes from the analyzed input, and develop a strategic plan for creating a new leadership model that reflects the wants and needs of our Springwater families and staff.

Both the community survey and staff survey are currently being distributed. The community survey is posted on our website. We are also distributing the community survey in this email. If you have any trouble electronically accessing the community survey, we will have hard copies available at the school and at our Family Friday event tomorrow.

Please return your surveys to us by September 30th, 2018. At that time, we will close the input period and then meet with our OSBA consultant to begin the survey evaluation process.

All survey results are confidential – only our OSBA consultant will see the identity of the person who submitted them.

You will likely receive additional surveys this year as we progress in the development of our long-term Leadership Model.

The Board and Leadership team ask that all families do their best to provide us with their input. Our process will produce the best result when we hear everyone’s voice. Please participate in this survey and let us know if you need any support in doing so.

https://www.surveymonkey.com/r/GBS9YHK

QUESTIONS ANSWERED ON TEMPORARY LEADERSHIP MODEL

We heard from our community that some families are having trouble understanding (1) the correct member of our Leadership team to contact for various matters; and (2) the timeline of our temporary leadership model and when we estimate that we will have a long-term school leader in place.

Leadership team contacts. Please contact any one of the Leadership Team members (Heidi, Jen, or Katie) for any issue you feel needs support from a school leader. Our Leadership Team is highly committed to communicating well with each other. If one member of the Leadership Team is not at the school on a day you need to connect with someone, please find another Leadership Team member and introduce yourself to open the discussion about your needs. If you do not know the Leadership Team members, please ask April or Rebecca in the front office or any teacher for an introduction. Heidi, Jen, and Katie are all very approachable and are sharing responsibilities – please do not worry about contacting the “wrong” person; they are all the “right” person for you and will find answers and solutions in an efficient manner.

Timeline for new leadership model. As mentioned above, this month, we are currently working through the information gathering phase of developing our new Leadership model. October’s focus is analyzing that data, generating themes, and crafting a strategic plan. November and December’s focus is likely going to be a deep dive into considering the best leadership models for our Springwater community based on the community and staff input we receive and the expert advice from our OSBA consultant. Ideally, we will have a Leadership Model decided in December-January with interviewing for any new leadership positions beginning in the spring.

The entire process may take all school year or we may find our ideal new model and perfect candidate quickly. The above timeline is only an estimate and we are trying to give our community and staff as much transparency as possible without committing to hard deadlines because we want the right model with the right leader, which may take time to find. The only hard deadline we can promise at this time is that the process to develop the new Leadership Model and find our new school leader will be complete by the end of the school year. We appreciate your patience and grace as we progress through this process.

We always welcome questions about the process and will provide you with periodic updates like this one. You are welcome to join us for Board meetings and are invited to ask any Board member or Leadership Team member for an update. We will do our best to share information as soon as it can be shared.

As always, please contact any Board member or member of the Leadership Team with questions. Our next Board meeting scheduled for Wednesday, October 17, 2018 at 6pm at Clackamas Community College – please join us.

We hope to see everyone at Family Friday this week!

Very truly yours,

The Springwater Board* & Leadership Team**

* Genevieve Scheesley & Board Members: Devon Sommer, Mali Geister, Tina Marquez, Tory Blackwell, Chelsea Hamilton, Cinda Scott, Justin Bearden, & Holly Johnston

** Heidi Blackwell, Jen Wozniak, & Katie Rasouli

Transitional Leadership Team

Dear Springwater families,

We hope everyone is enjoying the final days of summer and the excitement that comes with the beginning of a new school year! 

We have wonderful news to share with you about our summer collaboration between the Board and Staff.   

This email is the first of a series of three announcements for you in the coming days.  Here, we are pleased to announce our Transitional Leadership Team for the 2018-2019 school year and their responsibilities during our leadership transition.  We also include here our Leadership points of contact on all school matters – contact information is below. 

Our next announcement will include the class lists and an exciting new teacher introduction. 

Our final announcement in this series will update you on our collaborative process of creating Springwater’s permanent leadership model for school year 2019-2020 and beyond.  We will also announce a schedule of Board Q & A Sessions and Community Outreach Events to discuss the school leadership models. 

TRANSITIONAL LEADERSHIP TEAM MEMBERS

We proudly announce our Transitional Leadership Team for school year 2018-2019:

* Katie Rasouli, Instructional & Community Coordinator (ICC)

* Jen Wozniak, ICC

* Heidi Blackwell, Transitional Support Specialist 

Dawn transitioned to an off-site advisor role supporting charter compliance and other operational duties, as needed.  She no longer handles on-site matters for our students, staff, or families.

RESPONSIBILITIES OF TRANSITIONAL LEADERSHIP TEAM & POINTS OF CONTACT

Katie, Jen, and Heidi share leadership responsibilities and serve complementary roles to each other.

Katie and Jen serve as the public face of the school.  They will be in the front office to handle all student and family matters including discipline, parent inquiries, family communication, staff support and facilitation (contract staff members), and emergencies.  Additionally, Katie and Jen are responsible for coordinating K-8 instruction, supporting teachers, and building community at Springwater.  Katie is on-site Tuesdays, Wednesdays, and Thursdays, and Jen is on-site Mondays and Fridays.  On Wednesdays, Jen continues to teach art and coordinates with Katie to ensure smooth co-leadership.

Heidi shares leadership responsibilities with Katie and Jen but has an emphasis on administrative duties.  Heidi provides charter compliance and operational support, including budgeting, scheduling, enrollment, policies, staff support and facilitation (non-contract staff), and other school-wide needs.  She also serves as a resource for families in a supporting role to Katie and Jen.   Heidi has a 1-year contract for her Transitional Support Specialist role. 

Heidi remains our Special Education lead and will be supported by a new part-time Instructional Assistant in Special Ed.  Heidi dedicates Mondays and Fridays to her administrative duties while reserving Tuesdays, Wednesdays, and Thursdays for her Special Ed responsibilities.

Katie, Jen, and Heidi each report directly to the Board. 

Katie can be reached at: katie@springwaterschool.com.

Jen can be reached at: jen@springwaterschool.com.

Heidi can be reached at: heidi@springwaterschool.com.

CONCLUSION & QUESTIONS

Katie, Jen, and Heidi are working closely with each other and the Board during this transitional year to ensure that our Springwater community continues to thrive well into the future. 

Please contact any Board member, Katie, Jen, or Heidi with questions or feedback.  We welcome your input and look forward to many productive conversations with you this year. 

Warm regards,

The Springwater Board of Directors*, Katie, Jen, & Heidi

* Board President: Genevieve Scheesley & Board Members: Devon Sommer, Mali Geister, Tina Marquez, Tory Blackwell, Chelsea Hamilton, Cinda Scott, Justin Bearden, & Holly Johnston

September 4th, First Day of School

Schedule of Events

8:35 School-wide breakfast social in the cafetorium and schoolyard. Students with parents
9:00 All-School welcome & introduction in the amphitheater
9:15 Students dismissed to the classroom with teachers
Parents invited to cafetorium for Q&A
9:45 Parents Dismissed

Please stop by the office to turn in forms and student medications.
Make sure to update your PikMyKid account before you leave today.

August 30th Meet and Greet

Dear Springwater Community,

We hope to see you at school next Thursday! Supply drop-off and an open house meet-and-greet with teachers is from 3:00 to 5:00 pm. The supply drop-off helps teachers start with organized classrooms on the first day of school. If you pre-ordered supply packs (which will be at school on 9/4) you should still try to make the open house. It is a great opportunity for students to have a moment of friendly personal interaction with their teacher and gives parents and teachers a chance to chat informally. The open house makes for a smooth, easy landing back at school for all involved.
While you’re at school, please stop by the office and check with April to make sure all your paperwork is complete, and turn in medications are turned in. She reminds families that your PikMyKid account needs to be updated for the first day of school. If you need help, she can get you set up on Thursday.
Please consider coming in earlier on Thursday. You may have seen invitations on Facebook to help Katherine in the garden from 9:30 am to 2:30 pm. We’re extending the invitation to “Care For Place”, including the school grounds (there will be a mountain of bark chips to spread), school communal spaces, and classrooms. Even if you only have a short time to help, we’d love to have you. Support teachers old and new, welcome new families, and show them how we work together as a school community.
Thanks,
Jen Wozniak
Instructional and Community Coordinator

Springwater Needs YOU! Please volunteer!

There’s no better contribution to the lives of our kids than partnering with our teachers and staff at Springwater School.  Whether you volunteer for an hour or make a commitment over many months, your volunteer time is appreciated.  We need your help at school.  Please consider filling one of the staff needs below.

  • Katherine in the Garden: Monday – Thursday anytime before noon to help weed Bermuda Grass and clear areas behind the garden shed –“for anyone who really likes to be a part of a transformation”
  • Hannah support in the classroom 2/2-  3/15 with dissection on Tuesday and Wednesday 8:55-11:10am and on Thursday 9-10:50am. 
  • Caitlin support making connections with people with local expertise in pollinators to be community experts/resources for her Dragonfly class.
  • Amanda needs some extra prep help for the new interact unit.  Flexible schedule!
  • Jen would like help on Mondays for read-aloud and monitoring chores 2:20-3:15pm.
  • Heidi would like help with her do and redo classes on Monday and Thursday from 2:30-3:15pm.
  • Kassandra needs at least 3 FFS volunteers on Fridays.  Please sign up!
  • Sarah would like literacy help from 9:15-10:15am Tuesday and Thursday.
  • Katie has some grant ideas and would like to connect with parents who can help.
  • Kathy needs 6 FFS volunteers every week for bird watching with 3rd graders in small groups.  Please sign up!
  • Dawn and the school need help cleaning up a few areas: red shed, storage areas, kitchen!  Flexible schedule.

PikMyKid is Coming to Springwater! Parent registration info is linked here!

We have a new dismissal system coming to increase safety, accountability, and efficiency!  It is a mobile app for parents to use to indicate any dismissal changes or student absence.  Staff is working with the system right now alongside the old paper/calling system.  Once we are well versed we will roll the system out for a soft start.

Our hope is by the end of January the system will be fully operational.

The system is called PikMyKid. Take a look! 

Parent registration materials are now available!

Join our 2018 Attendance Resolution!

Attending school has a huge impact on student success. This year we want to make sure every student misses no more than 9 days of school, or 1 day a month. We need your help.  Please let us know how we can best support you and your student so that they can show up for school on time every day.

Some Attendance Tips to Promote Student Learning:

  • Make sure your students keep a regular bedtime and establish a morning routine so they are rested and alert when they get to school.
  • Turn off all electronics including TVs, phones, and tablets at bedtime.
  • Make sure clothes and pack backpacks are ready the night before.
  • Check with our school nurse or office staff if you are not sure about when to keep your child at home due to illness.
  • Avoid scheduling vacations or doctor’s appointments when school is in session.
  • Talk to teachers and counselors for advice if your student feels anxious about going to school.
  • Develop back-up plans for getting to school if something comes up. Call on a family member, neighbor, or another parent to take your student to school.